Tips for Creating Document Sections

Tips For Creating a Section Document

• Use styles to define how various blocks of text should look within the document, especially for style names Normal, Heading 1, Heading 2 and Heading 3.

To set a style for a specific block of text, highlight the appropriate text, then choose the style to apply. When the section is inserted into the output document, the font (and other appearance attributes) for the style will be inherited from the template document that is used for the output document.

• Minimize the font changes made to the section documents so that fonts can be applied according to how the style is set up in the template document.

If the font is changed in a section document to 14 points, then that text will appear in the output document at 14 points regardless of how the style was defined in the template document.

In other words, specific changes within a document will always overrule a globally-defined style. Appropriate changes that should be made within a specific document section include the bolding, italicizing or coloring of specific words for special emphasis.

• Users can also use style names Heading 1, Heading 2 and Heading 3 to define text that should appear in a table of contents. Heading 2 items will indent underneath Heading 1 items in a table of contents, and Heading 3 items will indent underneath Heading 2 items.
• Insert a page break at the top of the section so that the section will appear on the next page in the final output document.
• Leave at least one row of blank space at the bottom of the section, since the next section will be inserted directly after the current section.
• Do not insert footers into document sections unless you want those footers to overrule the footers that have been defined in the template document.
• Do not insert section breaks into document sections, as it messes up how headers and footers are propagated throughout the final output document.
• Use reasonably-sized graphics to minimize the size of the proposal library and any output documents that are created. Before importing a document section into the Library Manager, check to make sure that the file size is reasonable (generally less than 200Kb).
• Users can also insert variable names (e.g., company, contact name), including variables that users create, into the section document, enabling SDA to replace these variable names with actual data when proposal, statement of work or other Word-based documents are generated.

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